- Asset register with types & categories
- QR code labels: print your own, or order metal / traffolyte tags
- Live GPS map with geofencing
- Signal, battery & last-seen monitoring
- Asset states: available, on hire, maintenance, archived
- Multi-depot / branch management
Features
Everything you need to run your equipment
From tracking every asset to dispatching it, inspecting it, and getting it back clean: Equipy covers the full lifecycle for hire companies and the teams that own their kit.
Asset tracking
Every asset on one live map, whether GPS-tracked, QR-tagged, or checked in by hand. Location, status, and full history at a glance.
Learn more →Bookings & dispatch
From enquiry to on-site in a few taps. Check availability, reserve the right kit, and scan it out with condition and sign-off captured.
Learn more →Field engineers
A mobile app for the people on site: jobs, arrival and departure times, photos, keys, and inspections, all from a phone.
Learn more →Inspections & compliance
Custom inspection templates, LOLER and pre-use checks, and risk assessments, with a full audit trail on every asset.
Learn more → Full capabilities
One platform across the whole equipment lifecycle
From tagging an asset and tracking it by GPS or QR, to dispatch, inspection, maintenance, billing and reporting, whether you hire kit out or run your own fleet.
- Availability checking across the fleet
- Multi-asset, multi-site bookings
- QR-scan dispatch & return
- Condition + photo capture at dispatch
- On-site client sign-off
- Deliveries & collection notes (driver app)
- Hire invoicing from bookings
- Mobile “my jobs” engineer app
- Point-of-work risk assessments (POWRA)
- Configurable visit checklists
- Client & engineer signatures on-site
- Site keys, contacts & equipment register
- Secure credential vault with audited reveal
- Workshop jobs: parts, labour & photos
- Inspection templates & records
- PPM / planned maintenance schedules
- Document store: LOLER, PAT, calibration, warranties
- Document & certificate expiry alerts
Reporting & insight
- AI assistant: ask about your fleet in plain English
- 14+ built-in reports
- Customisable dashboards & widgets
- Live KPI cards: on hire, available, overdue, alerts
- Depot wallboard screens
- Activity audit trail with CSV export
Platform & security
- Role-based access: Admin, Manager, Dispatcher, Driver, Engineer, Viewer
- Multi-tenant data isolation (row-level security)
- AES-256 encrypted credential vault
- Single sign-on via Microsoft Entra
- Alerts: overdue, low battery, signal lost, safety flags
Ready to get a grip on your fleet?
See Equipy on your own assets. We'll walk you through tracking, dispatch, and the engineer app in a 30-minute call.